Privacy Policy

1. Introduction

USI HR ("USI HR", "we", "our", or "us") is committed to protecting the privacy and confidentiality of your personal data. This Privacy Policy explains how we collect, use, store, disclose, and safeguard your personal data when you access our website at https://usihr.com ("Website") or use our recruitment, staffing, HR consulting, payroll, outsourcing, and workforce management services.

This Privacy Policy has been prepared in accordance with the United Arab Emirates Federal Decree-Law No. (45) of 2021 Concerning the Protection of Personal Data (PDPL) and its applicable Executive Regulations.

By using our Website or submitting your personal information to us, you acknowledge that you have read and understood this Privacy Policy.

2. Who We Are

USI HR is a professional Human Resources and Workforce Solutions company providing services including:

3. Personal Data We Collect

Depending on your interaction with us, we may collect the following categories of personal data:

4. How We Collect Personal Data

We collect personal data when you:

• Submit an enquiry
• Apply for a job
• Upload your CV
• Contact us by email or telephone
• Register on our Website
• Subscribe to newsletters
• Request our services
• Attend interviews
• Participate in recruitment processes
• Interact with our Website through cookies

We may also receive personal data from:

• Employers
• Recruitment partners
• Professional networking platforms
• Background verification agencies
• Publicly available sources
• Referrals

5. Purpose of Processing Personal Data

We process personal data for legitimate business purposes including:

• Recruitment
• Executive Search
• Candidate Evaluation
• Interview Scheduling
• Payroll Processing
• HR Outsourcing
• Workforce Management
• Background Verification
• Employment Matching
• Responding to Enquiries
• Customer Support
• Contract Administration
• Compliance with Legal Obligations
• Fraud Prevention
• Website Administration
• Improving our Services
• Business Analytics
• Security Monitoring

6. Legal Basis for Processing

Under the UAE PDPL, we process personal data where:

• You have provided your consent.
• Processing is necessary to perform a contract.
• Processing is required by applicable law.
• Processing is necessary to protect public interest.
• Processing is necessary to establish, exercise, or defend legal claims.
• Processing is otherwise permitted under applicable UAE laws.

7. Cookies and Tracking Technologies

Our Website uses cookies and similar technologies to:

• Maintain Website functionality
• Improve Website performance
• Remember user preferences
• Analyse Website traffic
• Enhance security
• Understand visitor behaviour

You may disable cookies through your browser settings; however, doing so may affect certain Website features.

8. How We Share Personal Data

We may disclose your personal data only where necessary to:

• Prospective Employers
• Clients
• Payroll Providers
• Background Verification Agencies
• Professional Advisors
• Government Authorities
• Regulatory Authorities
• Cloud Service Providers
• IT Service Providers
• Payment Service Providers

We do not sell, rent, or trade your personal data to third parties.

9. International Data Transfers

As part of providing recruitment and HR services, your personal data may be transferred outside the United Arab Emirates.

Where such transfers occur, USI HR will ensure that:

• Appropriate safeguards are implemented.
• Transfers comply with UAE PDPL requirements.
• Personal data remains adequately protected.

10. Data Security

USI HR implements appropriate technical and organisational security measures, including:

• Secure Cloud Infrastructure
• Encryption of Sensitive Data
• Multi-Factor Authentication
• Firewalls
• Anti-Malware Protection
• Access Controls
• Employee Confidentiality Agreements
• Security Monitoring
• Regular Security Reviews
• Backup and Disaster Recovery Procedures

Although we employ industry-standard safeguards, no method of transmission or storage is completely secure.

11. Data Retention

We retain personal data only for as long as necessary to:

• Provide our services
• Complete recruitment processes
• Meet legal obligations
• Resolve disputes
• Maintain business records
• Support future recruitment opportunities where appropriate

Once retention is no longer necessary, personal data will be securely deleted, anonymised, or destroyed.

12. Your Rights

Subject to applicable UAE law, you may have the right to:

• Request information regarding your personal data.
• Access your personal data.
• Correct inaccurate personal data.
• Update incomplete information.
• Request deletion of your personal data where applicable.
• Restrict or object to certain processing activities.
• Withdraw consent where processing is based on consent.
• Request information regarding cross-border transfers.
• Submit complaints regarding the processing of your personal data.

Requests may be submitted using the contact information provided below.

13. Candidate Privacy

Candidates acknowledge that:

• Submission of a CV does not guarantee employment.
• Candidate information may be shared with prospective employers only for recruitment purposes.
• Candidate profiles may be retained for future employment opportunities unless deletion is requested or prohibited by law.

14. Employer Privacy

Information submitted by employers is used solely for:

• Recruitment
• Staffing
• HR Consulting
• Payroll Services
• Workforce Management
• Compliance Support
• Business Communications

Employer information is treated as confidential unless disclosure is required by law or authorised by the employer.

15. Third-Party Websites

Our Website may contain links to third-party websites.

USI HR does not control or assume responsibility for the privacy practices, content, or security of external websites.

Users should review the privacy policies of third-party websites before providing personal information.

16. Children's Privacy

Our Website and services are intended for individuals aged 18 years or older. We do not knowingly collect personal information from children.

If we become aware that personal information relating to a child has been collected without appropriate consent, we will promptly delete such information.

17. Confidentiality

USI HR maintains strict confidentiality regarding all candidate, client, and business information. Access to personal data is limited to authorised personnel who require access to perform their duties.

18. Changes to this Privacy Policy

USI HR reserves the right to amend this Privacy Policy at any time. Any changes will become effective upon publication on this Website. Continued use of the Website constitutes acceptance of the updated Privacy Policy.

19. Governing Law

This Privacy Policy shall be governed by and interpreted in accordance with the laws of the United Arab Emirates, including Federal Decree-Law No. (45) of 2021 Concerning the Protection of Personal Data (PDPL) and any applicable implementing regulations.